To onboard your employee, please read the list of instructions/tips and follow the steps below: Submit the Authorization to Hire via Dynamic Forms (min 21 days in advance of start date). When you receive the email from HR that your Auth is approved, download a PDF copy of the Auth and save it back to your computer**. You will need to attach it to your Help Desk ticket linked here: STU/FWS/Tutor Onboarding Request - see note 1 below if this is a returning employee. (the approved authorization to hire notification will also have a link to the Help Ticket). Once the Help Desk ticket has been processed, the new employee will receive a Welcome Letter email with their login instructions. (This email will also be sent to the supervisor submitting the ticket to be able to assist their new hire with logging in when they start). Notes: If your student worker, FWS worker or Tutor need elevated access to our systems, more than just a computer log in, then you need to submit a SHORT-TERM/TEMP/SUB Access ticket. To onboard a returning student worker, FWS worker or Tutor who has already been working in this current fiscal year and will be returning in the same position for the upcoming fiscal year (July 1 and later), follow the steps below so we can extend their access without interruption: ONLY USE THIS LINK IF YOU SUBMITTED A NEW HIRE IT HELP TICKET FOR THIS PERSON DURING THIS FISCAL YEAR! Once the Authorization to Hire has been completed for the upcoming fiscal year, you will need to submit a Rehire Request via the Help Desk. This is a shortened version of their initial onboarding ticket. Your Temp/Sub will need to complete/submit their timecards within their MyShasta account. If you have questions regarding that process, please contact payroll@shastacollege.edu Reminder: Every June 30, if both the Authorization to Hire and Rehire Request Help Desk ticket are not submitted, the employee’s account will be blocked from access. These both need to be submitted for the employee to maintain their access. If your employee is not returning or is no longer working for you at any time during the year, you need to submit a Deactivate ticket to end their account access. Leaving their account open is a security risk for our campus and has the potential to compromise our network. ** HELPFUL SUGGESTION: Create a folder for all your completed Auths. This is also a good way to keep track of all your short-term/student employees for the fiscal year so that you have them all in one location for submitting their deactivates when they no longer work for you.